CNC: Procedures and Agreements

 The reporting requirements for the committee are listed in the NRC/CGU Partnership Agreement signed in October, 1994. This agreement requires:

• An annual report is to be sent to NRC Public and International Relations by November 30. The report must demonstrate compliance with the NRC/IUGG Agreement by the Committee.
• A report from the Canadian delegation on the IUGG General Assembly (GA) that is due one month after the GA. This report will underline the discussions and the decisions of the GA and will demonstrate how the delegates followed the guidance given by NRC.

 The membership of CNC/IUGG is the responsibility of CGU.
 

 To become familiar with the workings of IUGG and to hence be more effective at IUGG General Assemblies, the following guidelines were suggested at the 1995 IUGG Boulder meeting of CNC/IUGG.

• Members should be appointed for 4 years with a renewal of appointment for an additional 4 years pending approval by the CNC, the Canadian Nominating Society, and CGU.
• New appointments should be made within 12 months of the end of an IUGG General Assembly.
• There should be four year overlaps of the periods of appointment of the two members for each IUGG Association.
• The Chair of CNC/IUGG would also normally serve for 8 years (with 2 opportunities of being chief delegate to the IUGG General Assembly) with the term of appointment ending with the closing of an IUGG General Assembly.
• Currently (as of 1997), this means that the terms of all members will end in 1999 except for that of the Chair which will end in 2003. In general, this will also mean that the Senior Members of the IUGG Associations will step down as members of CNC/IUGG in 1999, the terms of the Junior Members will be renewed in 1999 to end in 2003, and new members will be added in 1999 whose term will run till 2003.

 There may also be ex-officio members of the committee.
 

 The Letters of Accreditation for national delegates to meetings of IUGG and its associations is the responsibility of CGU. It is critical that there is national representation at the IUGG meetings by qualified scientists. This is a task carried out in consultation with the CGU Secretariat and it is often the case that the senior (or junior) members of the national members of CNC/IUGG act as the representatives. On receipt of the CGU recommendations, NRC as Canada's adhering member of the IUGG will officially inform the IUGG affiliate organizations of the membership of the Canadian delegation to the meetings of those organizations.